One system for stock, orders, staff and accounts

The problems

What usually brings people to us.

Each department has its own version of the truth

Sales quotes stock they do not have, purchasing orders what is already in the warehouse, and finance reconciles it afterwards. One shared record removes the argument entirely.

You cannot see across branches

Stock sitting in one branch while another turns away customers is money left on the floor. A shared view makes transfers obvious instead of accidental.

Credit and receivables are tracked by memory

For wholesale and distribution this is usually the biggest single risk. A proper ledger tells you who owes what, for how long, and who to stop supplying.

Month-end takes a week

When the numbers already live in one system, closing a month is a report rather than a reconstruction.

What you get

Deliverables, not a feature list.

• Inventory and warehousing

  Multi-location stock, transfers, goods received notes, and stock-take support.

• Purchasing and suppliers

  Purchase orders, supplier ledgers, and what you owe against what you have received.

• Sales and receivables

  Quotes, invoices, credit limits and an ageing view of who owes you what.

• Accounts

  A chart of accounts fed by the transactions already in the system, rather than re-keyed.

• Staff and roles

  Departmental permissions so people see what they need and not what they should not.

• Management reporting

  Margin by product and branch, stock ageing, receivables and cash position.

Process

How it runs, and how long it takes.

1. 01

   Discover

   We map each department and, more importantly, the hand-offs between them where information currently gets lost.

   2–3 weeks

2. 02

   Design

   Module-by-module scope so you can stage the investment rather than pay for everything at once.

   2 weeks

3. 03

   Build

   Delivered module by module, each one usable before the next begins.

   8–20 weeks

4. 04

   Migrate and launch

   Opening balances and master data brought across and reconciled before go-live.

   2–3 weeks

5. 05

   Support

   Ongoing maintenance, plus training as you hire.

   Ongoing

Timings are the ranges we actually see, not best cases. We confirm yours in writing at the design stage before you commit.

Built with

The stack.

• Multi-branch
• Role-based access
• Audit trails
• Bulk import/export
• API integrations
• Automated backups

Your data is yours and exportable at any time — see pricing for what support and hosting cost after launch. This service starts at Quoted per project after scoping.

Questions

What people ask before starting.

Do we have to buy the whole thing at once?

No, and we would advise against it. Start with the module covering your worst problem — usually inventory or receivables — and add the rest once it is bedded in.

How long before it is actually running?

The first useful module is typically live in 8 to 12 weeks. A full multi-department rollout is a longer programme and we will say so honestly at scoping rather than after you have signed.

Can it work with our accounting software?

Often yes, through export or an API depending on what you use. Tell us the package and we will confirm before you commit.

What about our existing data?

Master data and opening balances are migrated and reconciled as part of the project. This is usually the least glamorous and most important part of an ERP rollout.

What actually makes these projects fail?

Almost never the software. ERP rollouts fail when staff quietly keep using the old spreadsheet because nobody made the new system faster than the habit it replaced. We plan for that: training on site with your own data, a period running both ways, and a named person in each department who knows the system well enough to answer questions without calling us.

Do you charge for support after launch?

Yes, and we would be suspicious of anyone who said otherwise. Annual maintenance runs at 15 to 20 percent of the build cost and covers updates, backups, security patches and small changes. It is what stops a system quietly rotting by year three.